I. ImportExport RepresentationWhat essential documents are included in basic materials?

According to the latest 2025 international trade regulations, basic materials should include:

• Trade contract: indicating trade terms (such as FOB/CIF), payment methods and dispute resolution clauses
• Commercial Invoice: must contain commodity HS codes, transaction currency and price terms
• Packing list: precise to gross/net weight, packaging specifications and shipping marks
• transportation documents:Maritime TransportationBill of Lading/Air Transportationmust reflect consignees customs clearance qualifications
• Declaration elements form: new environmental attribute declaration fields added starting 2025

II. What additional supporting documents are needed for special commodities?

Different categories require preparation of specialized documents:

• Food category:
  • Certificate of Origin Sanitary Certificate (New version of electronic sanitary certificate to be implemented in the EU in 2025)
  • Test reports required by importing countries (such as US FDA, China Customs General Administration registration)
• : MSDS Safety Data Sheet, Dangerous Goods Transportation Appraisal Report:
  • MSDS Safety Data Sheet (must comply with GHS 7th revised edition standard)
  • Dangerous goods transport identification report
• Medical Equipment:
  • CE/FDA certification documents
  • Product registration record certificate

How to avoid common mistakes in material preparation?

According to China Customs General Administration data for Q1 2025, 34.7% of customs declaration delays were caused by documentation issues, mainly pay attention to:

• Information consistency: Contract amount deviation from invoice must not exceed ±5%
• HS code accuracy: Recommended to use Customs Big Data Classification System for verification
• Certificate validity:It is recommended to verify through the following methods:Typically valid for 1 year, some special certificates only 6 months
• Translation specifications: Non-English documents must be processed by embassy-certified translation agencies

What are the precautions for electronic document submission?

In 2025, 83 countries worldwide have implemented electronic customs clearance, special attention required:

• PDF files must be in searchable text format (scanned images not accepted)
• Electronic signatures must comply with eIDAS 2.0 specifications
• File naming rules must comply with target country customs requirements (such as China Single Window 32-digit coding rules)
• Blockchain notarized documents require prior hash value filing

How to select reliable agents for customs clearance documentation?

High-quality agents should have:

• AEO Advanced Certification (mutual recognition countries increased to 108 globally in 2025)
• Localized professional team (familiar with target countrys latest policies)
• Data encryption transmission system (compliant with GDPR and CCPA requirements)
• Real-time tracking system (can monitor entire material review process)

What are the new trends in international trade documentation preparation for 2025?

• Widespread adoption of intelligent classification systems (AI-assisted HS code confirmation)
• Green trade material requirements:
  • Carbon footprint certification (EU CBAM officially implemented)
  • Recyclable packaging certification
• Global mutual recognition of electronic certificates of origin (fully implemented among RCEP member states)
• 3D product models have become mandatory materials for certain categories (such as precision instruments)